Local · 4 applications
Municipal and county assets, accounted for with a phone.
Cities and counties own more physical assets per employee than almost any organization, and account for them with the fewest people. Vendidit makes the record something a single person with a phone can maintain.
DeploymentAWS or integrated with the county’s existing systems. Terms are set with the organization.
Past performanceState government engagement. A statewide requirement for property identification and disposition, with the same method applicable at the county and municipal level. Read the case study →
How to buyDirect, AWS Marketplace, purchasing partners, or cooperative purchasing where a vehicle is approved. How to buy →
Summary
Visual intelligence means the evidence is part of the record, not an attachment to it. Identity, condition and location are captured at the point of contact and bound to the record you already keep, so the system of record becomes a system of evidence.
The asset problem at the local level is a people problem.
A county may hold vehicles, equipment, facilities, evidence and surplus across a dozen departments and have one person responsible for the inventory. The record is only as good as that person’s time.
The platform turns the record into a by-product of the work. A capture at receipt, at transfer and at release creates the evidence, and the platform does the reconciliation.
Where the technology changes the work
Four applications.
01
Fleet, equipment and facilities
Capture condition at every service interval so budgets rest on what the asset actually is rather than on its purchase date.
02
Evidence and found property
Intake by capture, custody by event, and verification on the shelf, with a record that survives staff turnover.
03
Surplus and auction
Identify and value surplus at release and route it to the public sale channel with the highest recovery.
04
Grant and program compliance
Produce the evidence a funder requires for equipment purchased under a program, on demand.
In practice
A record that matches the floor, and holds up in the audit.
Re-capture an asset and the platform reports whether it has changed. Transfers are recorded as events with evidence attached. Exceptions go to a person rather than a second count.
Asset Intelligence · One asset, verified on re-capture, routed at end of serviceSample data
Asset IntelligenceState agency · Facilities DivisionRestricted · isolatedRP
Record
Register1,284
Verification31
Exceptions17
Disposition42
Administration
Custodians
Locations
Disposition rules
Audit log
Roles and access
System of recordAgency property systemSynced 09:40 · extended
Register / A-01192 / Agency tag 04-118822Portable generator, 7,500 W
Condition changed · B to C
Day 0 · OnboardedGrade B
Damage, housingDay 184 · Re-capturedGrade C
Disposition · Day 421
Outcome under agency rulesResale, public surplus channel
ReissueNot eligibleRepairCost over valueResale$240 to $290DisposeNot required
Sold $262 · Day 430 · closed
DayEventDetailBy
0Identified, tracked3 captures · bound to tag 04-118822 · custodian J. MorenoJ. Moreno
184Verified, changedDamage to housing detected · grade B to C · confidence 0.94R. Patel, reviewed
421RoutedLeaves service · resale selected under rule 3 · custodian releasedRule, approved R. Patel
What we optimize for
Stakeholders and outcomes.
| # | Stakeholder | Outcome | What changes | Capability |
|---|---|---|---|---|
| 01 | County administrator | One inventory across departments | The same method in every department | Operate |
| 02 | Public works | Replace on condition | Condition captured at every service | Track |
| 03 | Records and evidence | Custody that survives turnover | Events with evidence attached | Track |
| 04 | Finance | Recovery from surplus | Valuation at the point of release | Sell |
Capability names the platform function that delivers the change. All 5 capabilities →
Where the platform connects
Sources, platform, decisions.
Sources
- Captures from any phone
- Existing tags and serials
- Fleet, evidence and finance systems
Platform
- Identification
- Condition and valuation
- Custody, events and verification
Decisions
- Replace, repair or retain
- Reutilize or sell
- Audit and reconciliation
Questions
Questions we are asked
- 01
Do we need new equipment?
No. The record is maintained with the phones and scanners staff already carry. There is nothing to buy or install to begin.
- 02
Can one person run it across departments?
Yes. The method is the same in every department, the capture creates the record, and the platform does the reconciliation, so one person can maintain an inventory that used to take a dozen.
- 03
Does it help with grant compliance?
Yes. The evidence a funder requires for equipment purchased under a program is produced from the record on demand.
- 04
How does a city or county buy it?
Directly, through AWS Marketplace, through a government purchasing partner, or through cooperative purchasing where a vehicle is approved.
Discuss your requirements with our team.
Our solutions architects work directly with municipal and county organizations.